Conference Room Reservations

Conference Room House Rules

We are pleased to share our facilities with you and your organization. In return, we ask that you agree to these simple house rules:

  1. Our meeting room is intended for non-profit use only.
  2. Groups accept all liability for using our meeting room.
  3. Groups accept responsibility for any damages to Canby Utility property.
  4. Please uphold our non-smoking policy when you are inside the building. There is no smoking within ten (10) feet of any door or window.
  5. Do not allow more than 30 people (our legal limit) to assemble in our meeting room at one time.
  6. Use of any alcoholic beverages or any controlled substances on our premises is strictly prohibited.
  7. Please don’t cook or cater any hot foods in our meeting room. (You’re welcome to serve light refreshments, such as donuts, pastries, cookies, pizza and coffee.)
  8. Please clean up the room after you’re finished.
  9. Please return all our tables and chairs to their original locations, and all other items to their proper storage areas.
  10. Canby Utility is not responsible for any lost or stolen items.
  11. Our building is locked after 5 p.m. Monday through Friday, Weekends and Holidays. You’ll need a key and lock FOB to open the conference room door for your meeting. You can obtain a key prior to your meeting by contacting Barbara Benson during business hours. After your meeting, please ensure all doors are locked and return the key by depositing it in our drop box next to the main entrance.
  12. Any materials that may be distributed in conjunction with your organization, with reference to Canby Utility, must be approved by Canby Utility before circulation.

Thanks for your cooperation. Please feel free to contact us if you have any questions, or need any of our rules clarified.
Groups using the conference room must complete a registration form prior to use.